Ministry Council

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MISSION STATEMENT
           St. James' Church aims to serve and share Jesus Christ.

MINISTRIES
           Christian Education, Communication, Fellowship, Outreach, Pastoral Care,
            Property & Resources Management, Worship, Youth.

ROLE OF MINISTRY COUNCIL

• Give support, ideas and problem solving as requested by each ministry

• Approve the goals that serve the Parish’s Mission Statement

• Approve the budget to be presented at Annual Vestry Meeting

• Keep minutes of its meetings and distribute them to each Ministry’s representative

• Review and monitor progress against plans to ensure the effective

operation of the Parish

RESPONSIBILITIES OF MINISTRY REPRESENTATIVES

• Communicate to the Ministry Council and to all sections of their ministry

pertinent information. This is a two-way communication so that all are informed

• Advocate for their ministry’s activities in decisions made at the Ministry Council

and to advocate for Ministry Council’s decisions to their individual ministry

• Co-ordinate reporting of activities and related funding/budget information.

Together with the other representatives of the Ministry Council, facilitate the

effective operation of the Parish

MEMBERSHIP OF COUNCIL

• 1 appointed member from each Ministry (8) or their alternate

• Senior Warden (chair)

• Incumbent or alternate

• Secretary appointed – non voting

• Treasurer appointed - non voting

MEETINGS

• One per month starting at 7 pm for 2 hours only

• Other meetings are called by the chair as needed giving one week notice.

QUORUM
           A quorum for a meeting shall be a majority of the voting members

VOTING
           Voting shall be by a show of hands unless the chairperson directs otherwise
           Each ministry present shall be entitled to one vote

TERMS OF MEMBERSHIP
           Each ministry will appoint a member and alternate for 1 year at annual vestry meeting
           If a vacancy occurs within that year another member would be appointed.
           Appointed member may be the representative for a maximum of 5 years.

AGENDA
           Items to be submitted to the chair one week in advance of meeting
           Agenda to be circulated 1 day prior to meeting.

MINUTES
           Minutes to be circulated by e-mail if available, by 1 week after meeting.
           A copy posted on the bulletin board and others left in the church vestibule.

CHURCH WARDENS and INCUMBENT
           Have the final decision-making authority as defined by canon

CHURCH MEMBERS
           Take ideas, suggestions and concerns(opportunities) to the appropriate ministry

Draft February 14th 2008
Second draft March 11, 2008
Third draft April 11th 2008
Fourth March 10, 2009